Anna Åhlberg

Jag har mer än 20 arbete inom administration. Jobbat på olika företag i olika länder.

Jag är en hård, lojal arbetare, lär mig snabbt och anpassar mig snabbt till olika miljöer. Jag är en proaktiv person och tar initiativ. Jag tycker om att arbeta med människor från hela världen och är öppen för nya kulturer och traditioner. Internationell bakgrund.

EXPERIENCE Whitewater Group AB, Office Sweden Administrator Sep 2024 - Feb 2025 My job is to perform general administrative tasks for the group. This includes to handling information requests and clerical functions such as preparing correspondence, filing of electronic/paper copies, arranging meetings, answering phones and conference calls. Assisting with documentation, reports, building database management, and other client-based record keeping tasks. Respond to stand requests from internal or external customers. Electronic and hard copy filing and file maintenance – use of SharePoint filing. Work on monthly/quarterly/annual reports, monthly database upkeep, weekly/ monthly recording keeping supporting multiple client programs. Develop and compile weekly reports. Printing, copying and scanning of hard copy files. Data entry and validation in electronic databases. Schedule meetings. Maintains and communicates group calendars. Orders departmental supplies. Corresponds with vendors for departmental needs and invoicing. Coordinates/schedules departmental events including catering needs, accommodation and visa handling needs Meets and escorts visitors. Answers phone calls. Takes messages/meeting minutes. Coordinates building maintenance needs. Taking and making orders. Invoices and quotations / CRM system. Coordinating with ISO standards for employees in office. Help start up and form the whole office in Gävle. BenBau AB, Office Manager Mar 2024 - Sep 2024 My job is to act as a liaison for the executives, managing communication channels. Screening emails. Assisting with finance tasks, process invoices, banking expense reports, and other financial documentation. Administrative assistance, organizing and maintaining files, records and documents, both physically and electronic. Handle incoming calls and inquiries. Oversee office operations and procedures, ensuring productivity and efficiency. Setting up a new office. Planning and coordinating. Assisting accommodation department. Svenska ESF Rådet, Receptionist Jun 2013 - Jan 2024 My job is to take care of the Front Office area.Checking the visitlog, switchboard.Helping with ordering some office materials, dealing with all office vendors. Making sure the conference rooms are neat including lounge area. Organizing external / internal events. SSC Advent, Office Manager Nordics Jan 2021 - Jun 2021 My job is to manage the office areas as well as the ordering all office materials, dealing with Office Management, Securitas Direct, other office vendors. Making sure the conference rooms are neat including lounge area. Handling of post/ parcels. Organizing “fika”and virtual games. Using either glimpse or zoom. Making sure that the house is cleaned and dealing with the cleaning company. Onboarding of new hires. Off boarding of hires. Making sure that the machinery in all building works. Welcoming visitors. Making sure there is coffee and fruits available. Make sure that the recycling station is cleared. Report faults in building. Fire safety procedures. Coordination with the landlord. Inventory of all office materials. Travels to Oslo and Copenhagen and doing the same tasks in the Advents´offices.Organizing “Kick off”every year event. (Has been virtual due to Covid 19). Invoicing Oracle. The Innovation Growhouse Stockholm AB, Service Manager Jun 2015 - Jan 2021 My job is to take care of the whole building, making sure that all the house utilities work. Taking care of members, giving welcome tours. Ordering all office materials, dealing with all office vendors. Making sure the conference rooms are neat including lounge area. Handling of post/ parcels. Organizing internal events such as “fika”, crayfish parties. All administration work inhouse and documentation are up to date. Making sure that the machinery in all building works. Welcoming visitors. Making sure there is coffee and fruits available. Make sure that the recycling station is cleared. Report faults in building. Fire safety procedures. Chip key accesses. Coordination with the landlord. Inventory of all office materials. Interviewing / recruiting interns. Community Manager. Tata Consultancy Services, Housing &Administration Feb 2011 - Nov 2014 My job was to find housing for the consultants arriving to Stockholm, house inspections during departure. Coordinating with real estates, invoicing, dealing with complaints. Anna Åhlberg - page 1 of 2 Securitas Direct AB, Direct selling My job was to door to door selling within businesses of alarm systems. Inter – IKEA Systems BV, Program Administrator My job was to administrate and organize different learning study programs for IKEA staff world wide. International Baccalaureate Organization, School Services Administrator My job consisted in organizing the “unannounced exam “visits for May 2012. Coordinating all logistics with the inspectors, visa letters, attestation letters, tracking sheets, exam packages, coordinating with the Cardiff office assessment team, reports and documentation. Walraven B.V, Nordic Sales Coordinator My job was working with the internal sales department and reporting to the Business Development and Key Account Manager. IOSCO International Organization of Securities Commissions, Administrator / Personal Assistant to Deputy Secretary General Jan 2007 - Dec 2010 My job is to support the team, both internal and external, i.e. to the management of documentation, international relations with members, attend the annual conferences (year 2007, Mumbai, India and 2009 in Tel Aviv, Israel – IOSCO delegate to Mumbai and Tel Aviv, in organizing the meeting rooms and schedules. Organize documentation for meetings, attend meetings. Planning and organisation of conferences in Madrid: preparation of documentation, set up conference / meeting rooms, social events (dinners, entertainment) programming, / preparation/ organization / coordinate with catering. Organization with the meeting schedule for coffee breaks and meals. Support to members who attend our conferences. Support members to obtain correct visas to attend our conferences. Inform groups of our members 'Alerts' i.e. corporate fraud. Planning and booking of flights, hotels, meeting registrations. Review / correct documentation. Sending out of registration forms, dealing with hotels via our travel agency. Control of lists for security guards. Freshfields Bruckhaus Deringer, Secretary / Reception and switchboard Oct 2001 - Jan 2007 My job was to support all the enterprise, so handling of confidential documents, shipping documents to the national both international, confirm and record all submissions, internal and external, check packages, letters, national and international, delivery reports. Correct and change / review confidential documents. External relationship with other law firms and multinational enterprises. Answering the telephone, helping with conferences. , Swedish guest service, PR Manager, PA to director 1994 - 2001 , , , Public relations, assistant to director Training supervisor to Front Office department Swedish Guest Service Reception, conferences, food&beverage,kitchen,housekeeping 

International Business School (IBS), Hotel & Restaurant Management course, including studies at Brighton College of Technology and 4 months practical training in Chamonix, France. (Hotel Les Gourmets and Hotel Morgan) and 2 months in London, UK. (SAS Portman Hotel) Aug 1993 - May 1994 Internation College of Spain ( ICS), International Baccalaureate examinations Aug 1991 - May 1993 St.Georges School of Switzerland, The International General certificate of Secondary Education (IGSCE) Sep 1989 - May 1991 SKILLS Microsoft Programs   •   Word   •   Excel   •   PowerPoint   •   Access   •   Visio   •   iManage System   •   Auto numbering   •   Internet   •   SAP